No system you create in your business will more powerfully represent the progress toward your company’s Vision than your company’s organization chart. An organization chart is a graphic depiction of your company’s organizational strategy. It’s your plan for how systems and work need to be structured so that your Vision will one day be realized. In your organization chart you can plot your future with a few simple, well-placed boxes and lines
The impact of having a well-conceived organizational strategy is felt by everyone in your company. For you: a plan for clear communication of accountabilities, uncompromised by individual personalities, and a reliable guide for growing your staff and developing your systems companywide. For your employees: the reassurance that comes from clarity, stability, and an honest view of where they stand and what’s to come, plus a way to see possible opportunities for their own professional development. As you work with this process to develop your organizational strategy, you are creating the framework for growing step by step, system by system, and position by position, toward your Vision.
Double Vision — not a Malady, but a Necessity
Double vision is your ability to see and make decisions based on two realities at the same time. The first reality is your current situation: your current employees, customers, commitments, and resources.
The second reality is your dream, your vision, and how your company will look, act, and feel when your Vision is finally realized.
Create your organizational strategy as it will be when you’ve achieved your Vision, and immediately begin aligning your decisions and activities with that strategy. It’s that simple.
Organizing around Personalities: Don’t Do It
As you begin building your organizational strategy, you must organize your business around business activities, not around specific individuals. If your company habitually builds jobs around specific individuals, as in this example, you cannot move beyond people dependency and what happens is that you will sabotage your Vision.
If your business is systems-based, you can easily replace people with other qualified people, teach them your systems, and not miss a beat. The systems-based approach does not put your company at risk.
For example, if there’s a position on your organization chart for a newsletter production person that’s currently unfilled, another staff member, if qualified, could fill that position part-time and her or his own position part time. In this way, your organizational strategy is preserved and your need for newsletter production is filled until someone is hired to fill that role full time. If your staff member meets all the requirements of the full-time position, he or she might fill that role, or it might go to someone else. All the parties must be clear at the outset about what the accountabilities are and what the future prospects may be.
Another Example of Why You Need an Organization Chart
When you operate without a plan, you may hire someone you need in the moment, yet who doesn’t have the ability to grow with your company. Sometimes staff members like working in a specific area of expertise without thinking about your vision. They like the job they have and assume a promotion comes with years of experience and service.
Consequently, when your plan is to grow, and they don’t have the capability of doing so, then having the plan in place helps them understand that someone may be offered a superior position with the skills needed to take your company to its next level. The organizational strategy provides the structure for calculated growth.
A Final Word about the Hierarchical Organization Chart
The organizational ills prevalent throughout business today are not the result of hierarchical organizational strategies. They are the result of pervasive mismanagement from managers who use the structure to control, coerce, manipulate, and demean. The chart is a management model in which people seek to manifest an idea around which the business is built. When people come together, for the possibilities of what can happen when they work together, this hierarchical model is perfectly suited to be the framework within which your business can grow and thrive.
For assistance in developing your organizational structure, use this link to reach out to me for a complimentary consultation. Also watch my video on this topic, part of my series, a GPS for Your Business.